The FFCRA rules go into effect on April 1, 2020. Setting up Shelby Financials Payroll to track time off hours subject to the act’s provisions is easier than understanding all of the act’s provisions.

See the Department of Labor’s site for additional information
See this IRS posting for employer reimbursements

Approach: Add a new Compensation type named, FFCRA.
Then add distribution types as needed. Use suggested descriptions as follows:
1. FFCRA Paid Sick Leave Regular Pay Rate
2. FFCRA Paid Sick Leave 2/3 Regular Pay Rate
3. FFCRA Paid Expanded Family & Medical Leave
Use Payrolls’ Employee Earnings report to see total compensation for each FFCRA distribution type used.

Step-by-Step Instructions

10 thoughts on “The Families First Coronavirus Response Act: Tracking Time Off Obligations”

  1. What if we are paying employees the same as long as the funds allow. Do I still need to track it this way? And what about the loans that the banks are giving to cover a portion of the salaries is there a special way to track this if we receive the loan?

  2. Maxine, yes there are ways to track the disbursements of funds received as a loan. Dave Heston and I are trying to develop a blog post to provide some help. Still gathering information on some of the many variables involved.
    As far as tracking the time off under the FFCRA guidelines, I think it would be helpful to follow the approach provided in the post. It is simple to add the Compensation and Distributions, Plus, reporting is easy.

  3. Thank you for the information.
    If we made this payments not as a Compensation Line but as a Distribution of a Compensation, which will be the best way to fix it?

  4. Create a manual check to “back out” the original payment
    Create a manual check using the corrected Compensation Type and corrected Distribution type

    If you need assistance with these steps, just call Support and someone will walk you through the proceedure.

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